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IPS Group Limited Privacy Policy

IPS Group Limited (and subsidiaries) is registered at the UK Information Commisioner’s office under registration number Z5601810.

Why do we have a privacy policy?

IPS Group Limited is committed to privacy for everyone who accesses the site. Under GDPR we must comply with certain regulations which are designed to ensure that any data you provide to us is processed with due care and attention.

What if I do not agree with this Privacy Policy?

If you do not agree to our processing of your data in the manner outlined in the Policy, please do not submit any personal data to us.

What sort of data do we collect? How will we use it?

IPS Group Limited collects personal data about you to help in the recruitment process. This data consists of information such as your name, address, e-mail address, work and education history plus your nationality, which we are required to collect by law. We also collect information in the aggregate to provide us with a better understanding of the users of our website as a group, but which does not contain personally identifiable information. The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

  • Provide our recruitment services to you, whether you are a client, candidate or a user of our website
  • Enable you to submit your CV, to apply for specific jobs or update your employment preferences
  • To maintain our business relationship, where you are a user of our website, a client or candidate
  • Provide information on suitable job opportunities to people who register with us, to match your profile with suitable job vacancies and to assist us in finding a position that is most suitable for you
  • Answer your query
  • To fulfil contractual obligations with our clients

Where we have your consent, we will also use your information to:

  • Send your personal information to clients in order to apply for jobs
  • Market products and services directly to your personal email address

IPS Group is a global operation with offices located across the world. We process data using secure cloud applications which are accessible by our Group companies to enable your information be accessed internationally for the purposes of analytics, development and testing and to provide recruitment services where you have expressed an interest in a location outside that in which you are resident.

We also make use of cookies, further information about cookies can be found here.

By using our website and agreeing to this policy, you consent to the use of your data and cookies in accordance with the terms of this policy.

Curriculum Vitae ("CV")

By sending us your CV you are indicating your consent for IPS Group to process your personal details in the manner described above.

Opting Out

Alternatively you can contact us at any time at privacy@IPSGroup.co.uk and if you provide us with your email address and contact details we can unsubscribe you from further contact.

Your rights

At any point while we are in possession of, or processing your personal data, you have the following rights:

Right of access

You have the right to request a copy of the information that we hold about you. In order to receive this information, we will need verification of your identity (we will accept the following: Passport, driving license, birth certificate, utility bill from last 3 months). Please note that we will not provide the following types of information in response to a data access request: Information about other people; Opinions given in confidence; Repeat requests or privileged information. Other types of information may also be exempt under data protection laws (e.g. data relating to the commission of offences or estimates of damages).

Right of rectification

You have a right to correct data that we hold about you that is inaccurate or incomplete.

Right to be forgotten

In certain circumstances, you can ask for the data we hold about you to be erased from our records.

Right to restriction of processing

Where certain conditions apply to have a right to restrict the processing.

Right of portability

You have the right to have the data we hold about you transferred to another organisation.

Right to object

You have the right to object to certain types of processing such as direct marketing.

Right to object to automated processing, including profiling

You also have the right not to be subject to the legal effects of automated processing or profiling.

Right to judicial review

In the event that IPS Group Limited refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.

Other Sources Of Data

We may also process information about you where it is available from public sources. For example, if you have a professional profile online we may combine that type of information with the information you provide directly to us.

How long will you hold my information for?

We are required by law to hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.

We will use reasonable endeavours to ensure that your Personal Data is maintained and up to date. However, you are under a duty to inform us of any and all changes to your Personal Data to ensure that it is up to date and we will update or delete your Personal Data accordingly.

Do we pass data to third parties?

Where necessary we may pass data to third parties that help us to process data and to prospective or intended employers or customers for the purpose of recruitment. This data may be transferred outside of the European Union. We may also share aggregate information with selected third parties but we do not disclose individual names or any identifying information.

How is this data safeguarded?

The security of your data is extremely important to us. Access to your personal data is only provided to our staff and third parties who help us to process data and, in order to help with the recruitment process, to prospective employers or customers.

How do we let you know if our policy changes?

Any policy changes, either due to business reasons or future changes in legislation, will be posted on this page and, if substantial, may be promoted on the website or through e-mail notification.

Complaints

In the event that you wish to make a compliant about how your personal data is being processed by IPS Group Limited (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and IPS Group Limited’s Data Protection Representative.

The Details for each of these contact are:

  • UK Information Commissioners Office (ICO) https://ico.org.uk/concerns or by calling 0303 123 1113
  • IPS Group Limited Data Protection representative, Sam Porter, sam.porter@ipsgroup.co.uk or by calling 0207 481 8111

Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Questions

If you have any queries about our privacy policy, please email us to get in touch with us.

privacy@IPSGroup.co.uk

Last Updated on 9th May 2018.

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